YWAM Salem Accounting Privacy Guidelines

What kind of information does YWAM Salem accounting collect?

We may collect personal information from you, such as your name, email address, postal address, phone number, credit card information, etc., when you donate online, save your information with us online, or contact us with a question or concern. We maintain a record of your donation as needed to process your online donation.

How does YWAM Salem use my information?

We may use your personal information in the following ways:

• To process and fulfill your online donation request
• To communicate with you and to send you information by email, postal mail, telephone as needed in order to process your online donation
• To help us address problems with and improve our site design
• To protect the security or integrity of our website and mission
• To contact you if necessary

Does YWAM Salem share my information?

We do not share your information. We will only use the information to process your online donation request.

How do I access or change my information?

You can review and change certain personal information related to your use of our online site (such as your name and contact information). To access your information at a YWAM Salem website, simply sign in to your account using your email address and password, and you will be able to edit your personal information in your account profile.

How does YWAM Salem use cookies?

Our website uses "cookies," which are small data files that are stored on your computer when you visit a website. Cookies enable you to donate on our website.

You can set your browser not to accept cookies or to notify you when you are sent a cookie, giving you the opportunity to decide whether or not to accept it. If you do not accept cookies, however, you will not be able to access your account information or make donations on our website.

How does YWAM Salem use pixel tags?

We use "pixel tags" (also called "web beacons" or "clear gifs"), which are tiny graphic images, on our websites and in our emails.

Pixel tags on our sites may be used to collect information about your visit, including the pages you view, the features you use, the links you click, and other actions you take in connection with the site. This information may include your computer's Internet protocol (IP) address, your browser type, your operating system, date and time information, and other technical information about your computer. We may also track certain information about the identity of the website you visited immediately before coming to our site. We do not otherwise track any information about your use of other websites.

How do I know my personal information is secure?

We do our best to provide you with a safe and convenient online experience. We have in place certain physical, electronic, contractual, and managerial safeguards to protect the security and privacy of your personal information.

When you enter your personal information on our website, we use Secure Sockets Layer (SSL) technology to protect your information as it is transmitted to us. To make sure you are accessing our secure server before you submit personal financial information, look at the lower left-hand corner of your browser. If you see an unbroken key or a closed lock (depending upon your browser), then SSL is active. To double-check for security, look at the URL or Location line of your browser. If you have accessed a secure server, the first characters of the address in that line should change from "http" to "https."

What is "phishing"?

"Phishing" is a scam designed to steal your personal information. If you receive an email that looks like it is from us asking you for your personal information, do not respond. We will never request your password or user name through email.

What about links to other websites?

For your convenience and information, our website may contain links to other sites, which may have privacy policies that differ from our own. We are not responsible for the content or practices of any linked site. We recommend that you review the privacy policy of any site that you access through our sites.

How do I contact you?

For questions about our privacy policy, to make choices about receiving promotional communications, to update your personal information, or to place an order, you can contact YWAM Salem by email, telephone, or postal mail.

YWAM Salem
Online Donor Services
7085 Battle Creek Rd SE
Salem, OR 97317

(503) 364-3837
accounting@ywamsalem.org

University of the Nations Records System

Privacy Notice Last Modified: 11 February 2019. Source: https://uofn.edu/privacy-notice

At Global Education Services Association dba UofN Records System (hereinafter, “we” or “us” or “our” or the “Organization”), we sincerely care about privacy, security, and transparency; these fundamental elements of privacy and security play an important part in our organization’s mission. Toward that, this Privacy Notice explains how we safeguard your personal information when you surf our website; it also clarifies your privacy privileges and how the law protects you. This privacy notice also applies to personal data you entrust to us when you sign-up for or access the records system.

How We Collect Information

One of the purposes of this Privacy Notice is to explain how we collect and process personal data at uofn.edu, including any data provided through the website. The information may be provided through feedback forms, registration forms and application forms.

Please be informed that this website is not intended for children, defined as age 12 and under; we absolutely do not knowingly collect data from children.

We encourage you to read this Privacy Notice; it has been written to ensure you understand how we collect information, how it is safeguarded, what is collected, how it is processed, with whom we may share it, and your rights under the law.

Understanding Who Controls Your Data

This Privacy Notice applies when we are acting as the Data Controller with respect to the personal data we process about you. In other words, where we determine the purpose and the means of the processing, we are identified as the Data Controller and we are responsible for controlling and safeguarding your personal data.

This Privacy Notice does not apply to the extent we process Personal Data in the role of a Processor on behalf of YWAM Operating Locations. UofN Records System has created an accountancy cloud platform facilitating the storage of academic activity for learners at YWAM Operating Locations, including educational content taken, learning scores received, programs of enrollment, transcripts and other related processing associated with learning programs. Operating Location staff will access the U of N Record System cloud platform on behalf of their Operating Location to facilitate data entry of Learner contact information and associated academics. Learners are the customer of the YWAM Operating Location(s) that they are or have been Learners at. All data associated with Learners originates by staff of the Operating Location or the Learner, not UofN Records System.

We are not responsible for the privacy or data security practices of YWAM Operating Locations, which may differ from those set forth in this Privacy Notice. Please reach out to the respective Operating Location for a statement of their privacy practices.

We have assigned a data protection officer (hereinafter, “DPO”) to superintend all aspects of this Privacy Notice, ensuring your questions are answered and your rights are respected. Whenever you have questions, you should contact the DPO by email or postal mail as follows:

Global Education Services Association dba UofN Records System

Chemin du Praz d’Eau 1

1000 Lausanne 25

Switzerland

Email: privacy@uofn.edu

Phone: +41 21 784 23 23

How We Collect Your Data

We may collect your data through direct interaction, automation, or third parties. Here’s more information about these methodologies:

• Direct interactions. We may receive your information directly when you: e-mail us; request marketing information to be sent to you; register for an account; or, provide us feedback.
• Third parties. Your personal data may be received via a third party as follows: Via analytics through providers such as Google Analytics, which is located outside of the EU; and from service providers, we use, including companies such as: Formstack and Hubspot to process applications; Coreware and Axia to process invoices and payments; MailChimp to communicate with you; and Social Media platforms such as Facebook for collaboration and advertising purposes.

Cookie Notice: Introduction

To make this website work properly, and to provide the most relevant products and services to our site visitors and platform users, we place small data files called cookies on your device when we have your consent to do so. This notice provides you with information about these cookies, what they do, your choice related to these cookies, and how to control them for this website.

What Is A Cookie?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie, to develop a record of the user’s online activity. Cookies on this site may be delivered in a first-party representation (set by the U of N website) or third-party representation (set by another website) and may also be set in association with emails you receive from us.

Cookies help us enhance your experience when using the website. They also help us understand how people use our site, such as which pages are most popular, so that we can better serve our site users.

Cookies Used On This Site

There are three types of cookies that are used with this site: analytical cookies, performance cookies and targeting cookies. Each of these cookies may be represented by UofN Records System (a first party cookie) or one of our partners (a third party cookie). Because it is important for us to maintain transparency and foster choice, each of these are explained below.

Performance And Analytics Cookies

Performance and analytical cookies are similar with slight differences; they both provide information to the server or cloud service to track information that’s useful to the operator. Performance cookies provide reliability metrics, which can include but are not limited to network latency, packet loss, jitter, server-side delay and other helpful metrics. Analytical cookies provide information such as the number of unique web users, demographics, browser types encountered, length of stay on a webpage, length of stay on a website, and other analytics useful to a website operator.

We use Google Analytics cookies to collect information about how visitors use our website. Google Analytics employs both performance and analytical cookies. These cookies collect information in the aggregate to give us insight into how our website is being used and how it’s performing. We anonymize IP addresses in Google Analytics, and the anonymized data is transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. The following table has more information about these cookies.

To view an overview of the privacy of your Google Analytics cookies please go here: https://support.google.com/analytics/answer/6004245.

You may install a Google Analytics Opt-out Browser Add-on by going here: https://tools.google.com/dlpage/gaoptout.

Third Party Websites’ Cookies

Third party cookies are cookies set by someone other than the website owner for purposes such as collecting information on user behavior, demographics, or personalized marketing. When using our website, you may encounter embedded content, such as YouTube videos, Adobe Spark media, Stripe payment processing forms, or our end user portal which is powered by SalesForce. These websites and embedded content may use their own cookies. We do not have control over the placement of cookies by other websites or the lifespan of these cookies, even if you are directed to them from our website.

How To Control And Delete Cookies

You have the capability to control and delete cookies with most browsers. This section provides guidance regarding how to do that.

Using Your Browser

Many of the cookies used on our website and through emails can be disabled through your browser. To disable cookies through your browser, follow the instructions usually located within the “Help,” “Tools” or “Edit” menus in your browser. Please note that disabling a cookie or category of cookies does not delete the cookie from your browser unless manually completed through your browser function.

Cookies That Have Been Set In The Past

Collection of your data from our analytics cookies can be deleted. If cookies are deleted, the information collected prior to the preference change may still be used, however, we will stop using the disabled cookie to collect any further information from your user experience. For our marketing cookie, when a user opts out of tracking, a new cookie is placed to prevent users from being tracked.

Questions?

For more information, feel free to contact the of the UofN office: Data Protection Officer at privacy@uofnrecords.edu.

Please see our cookie notice for details on how we manage cookies.

Information We May Collect About You

We may collect the following information about you that makes you identifiable. We may also process, store, transfer or modify data that has been grouped together such as:

• Identity Data including first name, surname, username, date of birth, nationality (but not race or ethnicity) and any other personal details you may send to us.
• Contact Data includes email address, geographic address, and social media data.
• Technical Data includes your internet protocol (IP) address, operation system, browser type and plug-ins, mobile platform, and other technical data regarding your computing platform.
• Usage Data includes data regarding how you use our platform, which pages you visit, and other relevant metrics about our website.
• Communication Data includes marketing data, including choice in whether or not to receive newsletters and communication from us or our third parties.

Sometimes we aggregate data such as statistical metrics or demographic information stemming from your personal data. It should be noted that statistical and demographic data is not personal data when it does not directly or indirectly reveal your identity. Only when statistical data is combined with personal data will this Privacy Notice apply.

In some instances, such as to apply to one of our training offerings and complete an application, we may receive sensitive data about you, which may be defined differently in various countries. Using Article 9 of the GDPR as a baseline, this data, if provided, may be associated with your religious or philosophical beliefs, or could include information about your health. If you provide us this information, you do so by choice and under no compulsion whatsoever. We commit to safeguard your data and provide it adequate protections, and will only use it according to the purposes set forth in this Privacy Notice and according to legal limitations.

How We Process Your Data

Our Organization will only process your data according to the allowance permitted by law. In most instances, we will only use your data in the following situations:

• When you provide us with your consent to process your personal data, which may be revoked by you at any time and for any reason;
• When it may be necessary for our legitimate interest;
• When we may need to respond to a legal requirement or regulatory action; and
• Where we need to fulfill our obligation to provide training when you enroll into one of our training programs.

If you have any further questions about how we process your data, or if you want to revoke your consent, please contact us at privacy@uofn.edu or studentcommunications@ywamsalem.org 

Lawful Basis For Processing

In the following table, we describe ways your personal information may be used; each of these uses are tied to a legal basis for processing. Further, we have also outlined wherever we have a legitimate interest to process your data where appropriate.

It is also possible that we may process your personal information via more than one lawful basis depending upon the purpose for which we are using it. If you have questions about the lawful basis by which we are processing your data, please contact the UofN at privacy@uofn.edu or studentcommunications@ywamsalem.org 

Explanation Of Lawful Basis

Many laws around the world require a controller to show it has properly considered which lawful basis applies to each processing purpose. It also requires controllers to justify the decision. Toward that, and using EU GDPR definitions below, the following lawful basis applies to processing activities noted in the table above.

• Consent means we have received your consent to process your personal data for the purpose specified.
• Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you, unless we have your consent or are otherwise required or permitted to by law.
• Performance of Contract means processing your data where it is necessary for the performance of an agreement to which you are a party or to take steps at your request before entering into such an agreement.
• Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us at privacy@uofn.edu or studentcommunications@ywamsalem.org 

Third-party Links

This website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice or other relevant information of every website you visit.

Communication & Marketing

We will make every effort to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us, purchased services from us or if you provided us with your details when you subscribed to our newsletter and, in each case, you have not opted out of receiving that marketing.

Opting Out

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time. Where you opt-out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a service purchase, service experience or other transaction.

When We Might Change How We Use Your Data

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process or disclose your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Your Security

We have put into place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How Long We Will Use Your Data

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes. With respect to information you provide to us in relation to an application for a job, we may keep this information for up to twelve years to make the processes by which we evaluate and assess candidates more efficient.

In some circumstances you can ask us to delete your data: see below for further information. In some circumstances we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c ) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us at privacy@uofn.edu or studentcommunications@ywamsalem.org 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What We May Need From You

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes To This Statement

We will occasionally update this Privacy Notice to reflect company and customer feedback. We encourage you to periodically review this statement to be informed of how we are protecting your information.

Contact Information

Global Education Services Association welcomes your comments regarding this Privacy Notice. If you believe that we have not adhered to this notice, please contact us at studentcommunications@ywamsalem.org. We will use reasonable efforts to promptly determine and remedy the problem.